John

USETDA Conference Bid Process

Bring USETDA 2012 to a City Near You!

The USETDA is now accepting bids to host the 2012 USETDA Conference. Please submit your bid by e-mail to board@usetda.org by September 1, 2011.

The following information should be included in your institution’s bid:

  • Hosting organization/institution(s).
  • Rationale for hosting the conference.
  • Planned dates. Please include proposed conference dates and explain your choice, including flexibility of proposed dates.
  • Venue (city, information on conference facilities, i.e., number and size of conference rooms, and availability of Internet access in conference rooms)
  • Conference organization:
    • Level of logistical and financial support from host institution
    • Detailed information on conference support personnel
    • Distribution of responsibility for conference organization
  • Travel/Transportation considerations 
  • Accommodations (type, cost, and access to conference venue) 
  • Proposed special activities 
  • Tourist information 
  • Restaurants  

The host institution will work closely with the USETDA board over the coming year to plan and execute all aspects of the 2012 conference.

USETDA 2011 Conference a Great Success

USETDA 2011 Conference Logo The inaugural USETDA 2011 conference, held in the Orlando area, concluded today at noon. With over 100 participants attending single session presentations, plenaries, workshops, poster sessions, vendor displays, and special activities, it was a tremendous experience for the organizers and participants alike.  Those attending represented 3 countries (US, Canada, UK), and within the US, 30 states were represented (2/3 of all states).  Roughly half the audience were from University Libraries and the other half were from the graduate schools.

The sessions were practical, informed and engaging. The networking was lively and extended. It was incredible to be part of the the learning and collaboration that persisted throughout the conference, and to see colleagues new to the field find a professional home. If you were unable to attend, I encourage you to review the materials which have been posted online at the USETDA 2011 conference proceedings page.

Also, be sure to make plans in your budget to attend next year’s conference (location and date to be announced), and stretch yourself by volunteering to be part of the new USETDA initiatives. We are seeking volunteers to assist with various committees: communications, resources, serving as a state representative, and conference planning (more information coming).

The USETDA board has a lot of great plans for USETDA in the coming years, but won’t be able to accomplish our goals without your involvement. If you want to learn more about USETDA, and/or become a member, we encourage you to do so. Explore our webpage and stay tuned for further details about future conferences and other member services.

We look forward to serving you in this next year and engaging you in making ETD operations more effective, efficient and enriching!  Many thanks to all speakers, delegates, volunteers and sponsors for believing in the magic of ETDs!!  Let’s all look forward to USETDA 2012 Conference – all bid proposals are welcome!

USETDA Board of Directors

USETDA 2011 Conference News – Welcome

USETDA 2011 Conference LogoWelcome to Orlando and the USETDA 2011 Conference!

On-site conference check-in:  begins at 8am Wednesday, May 18 in the pre-function area, Holiday Inn.  Signs inside the hotel will point the way for you.

Step One:  Pick up your name badge and conference bag at the conference registration/information desk.  The bag contains giveaway items plus the conference program book with the agenda, diagrams, maps and details on sessions, speakers and events.  The conference program (pdf) is also now available online.

Step Two: After picking up your registration materials, if you wish, you may proceed to one of the three optional pre-conference workshops (included in your registration fee; pre-registration for workshops is not necessary).  Sessions begin at 9:00 am.

The registration / information desk will remain open each day throughout the conference (Wednesday 8am – 4pm, Thursday 8am – 4pm and Friday, 8am – 10am).

Wednesday Luncheon and Keynote Session: A buffet luncheon will be served in the Como/Sheen Room beginning at 12 noon on the opening day of the conference.  We’ll begin with welcome messages and housekeeping updates.  At 12:30 pm we’ll start the opening keynote presentation with Georgia Harper, who will speak about "ETDs, Open Access and Intellectual Property Issues."

Thursday – Fulton’s Crab House Event Update: Transportation is now available for the Thursday evening event at Fulton’s Crab House (food, drinks and musical entertainment included in your registration).  Although Fulton’s is within 15 minutes walking distance, given the predicted hot weather, the Conference organizers will provide free one-way shuttle service to Fulton’s via Mear’s transport, and return service via Disney shuttle service.

  • Please meet in the Holiday Inn Hotel lobby at 5:30 pm to take advantage of the shuttle service to Fulton’s.
  • Return shuttle service from Fulton’s to the Holiday Inn Hotel will be available via the free Disney shuttle service, which runs at regular 30 minute intervals through 3am.

Should you need anything upon arrival, please do not hesitate to ask us for assistance.

Best wishes,
USETDA 2011 Conference Planning Committee
John Hagen, West Virginia University Libraries
Laura Hammons, Texas A&M University Office of Graduate Studies
Angela McCutcheon, Ohio University Graduate College
Robert Parker, University of Florida Libraries
Stacy Wallace, University of Florida Graduate School

   

Web:  www.usetda.org/
Contact:  board@usetda.org

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